Resource Inventory Management

1.0 Process Information

Process Name: Resource Process

Segment Name: Resource Inventory Management

Process Guardian: Wim van Klinken

Mapping Authors: Greg Booth, Cathy Holloway, Suzan Hudson, Pam Smith, Dave Wheaton

Mapping Date: 29-November-2007

Predecessors: Scope of Work (Specified)

1.1 Revision History

2.0 Process Map

The following presents the activities (arrows) and deliverables (circles) of the Resource Inventory Management.

Click Resource Inventory Management.vsd to view this Microsoft Visio Viewer.

3.0 Activities

Request Product Numbers (10)

ISBN and UPC numbers are industry standard numbering schemes for uniquely identifying published materials. The Multimedia Publishing Team Leader requests ISBN and UPC numbers to be assigned to each of the resource's products. The Inventory Accountant determines if the product needs either or both an ISBN number and a UPC. If so, the product is assigned the next available number for each. The product number is recorded in its respective log book and is noted in the Statement of Work.

Agents

• Inventory Accountant (Primary)
• Multimedia Publishing Team Leader

• ISBN Log Book
• ISBN website (http://www.isbn.org)
• UPC Log Book
• UPC website (http://www.gs1us.org/)
• Inventory Standards Guide

1. Review SOW Distribution tab.
2. Request product numbers for each product.
3. Identify next available ISBN-10 number from ISBN Log book.
4. Translate ISBN-10 number to ISBN-13 using ISBN website.
5. Record ISBN-10 and ISBN-13 number in SOW.
6. Assign next UPC number in UPC Log book based upon the type of product.
7. Record UPC number in SOW.

• Product Numbers (Assigned)

Add Product to MAS (20)

The Inventory Accountant creates a product in MAS so the final product can be sold.

Agents

• Inventory Accountant (Primary)
• Multimedia Publishing Team Leader
• Customer Service

• MAS
• MAS Data Entry Guidelines
• Email

1. Create product in MAS.
2. Send confirming e-mail to Multimedia Publishing Team Leader and Customer Service.

• MAS Product (Created)

Receive Product (30)

The Print Buyer and Receiving verify the quantities received at each distribution channel by comparing the quantities received to the quantities ordered on the purchase order. Receiving confirmation is sent to the Inventory Accountant and Print Buyer.

Prerequisites

• DSI must send a physical count of the products shipped to DSI by the printer.

• Print Buyer or Receiving (Primary)
• Inventory Accountant

• Purchase Order
• Bill of Lading
• DSI Receiving Process

1. Count quantities received at each distribution channel (including DSI).
2. Confirm delivered goods against purchase order.
3. Sign and forward paperwork to Print Buyer and Inventory Accountant.

• Print Product (Received)

Stock Inventory (40)

Each distribution channel stocks the product in bins. The bin numbers help with pulling materials correctly when they are ordered and shipped by a warehouse. The bin numbers are unique by warehouse. The bin numbers for Community of Christ owned distribution channels are entered into MAS.

Agents

• Receiving

• MAS
• Bins

1. If a bin number has not been assigned, assign a bin number and enter the bin number in MAS.
2. Stock the product in the bin.

• Inventory (Stocked)

Update MAS (50)

The Inventory Accountant adds the inventory counts to MAS. This is one of the prerequisites for making the product available for sale.

Agents

• Inventory Accountant (Primary)
• Customer Service
• Temple Bookstore
• Shipping Clerk
• Web Team

• Stock counts from Receiving
• MAS

1. Complete inventory in MAS.
2. Send notification to Customer Service, Temple Bookstore, Shipping Clerk, and Web Team.

• MAS (Inventory Added)

Distribute Free Lit (60)

During the planning stages of the project, the Team Leader and Customer Service agree on the number of products that will be produced for complementary copies. Once the products have been entered into MAS, the Shipping Clerk distributes or mails these free copies.

Agents

• Shipping Clerk

• Statement of Work
• Interoffice Mail
• Post

1. Pull copies of resources from inventory as indicated in the Statement of Work.
2. Distribute or ship copies.

• Free Literature (Distributed)